Evernote Blogcast | How to Use Evernote for Genealogical ResearchPosted by Administrator on January 3rd, 2013
- Name: Jordan Jones
- Profession: IT Manager
- Hobby/Interest: Genealogy
- Location: Raleigh, NC
- Website: http://www.genealogymedia.com/
Jordan Jones is a genealogist and director of the North Carolina Genealogy Society. He is also the President of the National Genealogical Society. Jordan finds Evernote to be an indispensable way to gather, store, organize, reference, and retrieve notes, images of records, and research plans.
I use Evernote, Everywhere
I use Evernote for…Genealogical Research
I had been using Evernote on and off for a couple of years and as time progressed, I noticed I was using it for everything from my day job to my personal finances. I wanted to get even more out of it, so I upgraded to Premium and began taking advantage of even more features and monthly upload capacity.
In the genealogy space, Evernote is a popular tool because our work involves building complex databases around the research that we do.
In this day and age, more documents are becoming digitized and the challenge is figuring out how to find and organize them. I use Evernote to capture documents, images, and PDFs I find online, and later add descriptive notes to these pieces of information. Serious genealogists try to keep a record of everything they find, even if it’s full of lies and conjecture. (For example, if you suspect that a document might be fraudulent or inaccurate, you can make a note of it. If you come across it again, you will know that you already saw and evaluated it.) Using Evernote, you can add your own notes, questions, and task boxes to the images of records you find in your research.
Some people outside of genealogy may not realize it, but the Church of Jesus Christ of Latter-Day Saints has the largest genealogical library in the world, a wonderful resource for genealogists. Much of what is in these archives of over 1.2 million reels of microfilm consists of records in the public domain. The church is in the process of digitizing all of these documents, so I’m able to capture a lot of useful information from their website and quickly save it to my Evernote account using the Evernote Web Clipper.
Often times, I find interesting factoids in jpeg, PDF, Excel, and Tiff files, which I save to Evernote and then organize using a hierarchy of tags including ‘genealogy’ or ‘surname.’ I also have a list of tags for individuals so I can quickly search and find all documents I have related to a certain person, family or county. Once I narrow down my notes in Evernote, I can start writing about what I’ve discovered. Having all of the information I’m referencing in one, easy-to-search place saves me a lot of time — not to mention, physical space!
Putting all the pieces together
As I’m collecting my research, I make sure to write source citations so that I or anyone else would know exactly where to find this information and would have some sense of where that document came from, who created it and for what purpose.
If I’m writing the story of a family unit, I add Note Links to information that has an associated notation. That way, I can immediately find where each piece came from, and even quickly refer to related photos and documents that helped me come up with the final write-up, without actually leaving my Evernote account.
“Our goal is to dig through lots of information to figure out what really happened, when, where, and why” — Jordan Jones
The biggest challenge for genealogists is that people jump to conclusions about how history played out. The Internet can distribute these unsubstantiated conclusions very widely. Our goal is to dig through lots of information to figure out what really happened, when, where, and why. Using Evernote to manage the information I find is invaluable to helping me organize my thoughts and never lose sight of my tracks.
Another great benefit of using Evernote for my research and writing is that I have a complete archive of everything I’ve ever worked on. It’s organized by notebooks and tags, searchable, and accessible from virtually any computer or mobile device. You never know where different pieces might come into play later, so it’s important to keep everything I find.
A little background on genealogy, and why we do this
Historically, genealogy has been associated with people who wanted to prove they were related to important individuals such as kings and queens. Personally, I am much more interested in exploring micro history — how common people lived at various times, what I like to call “history at ground level.” Most of the history we learn about from books and in school showcases the lives of generals and kings; it misses popular history, how people actually lived. In my research, I constantly come across things that are interesting, surprising, and hardly covered in history books! For example, I discovered that my great-great grandfather was a ‘galvanized Yankee,’ in other words, he fought on both sides of the Civil War, joining the Union army as a way out of the POW camp. There was a very small group of people who were in this position and as a result, this historical fact didn’t get much coverage.